Swimmer / Official Registration with Swim Canada
In addition to having your swimmer register with Swimming Canada, we require each swimmer to have a parent/guardian to be registered as an official with Swimming Canada and complete the following online module:
- Introduction to Swimming Officiating (formerly Timekeeper)
Officials Login: https://edu.swimming.ca/login?official=1
If you have any questions, please reach out to our Officials Coordinator at: slsc.officials1@gmail.com
Each swim club in the province of Swim Ontario is a Swim Ontario member. Swim Ontario is a member of the national governing body for swimming called Swimming Canada and the provincial governing body or Provincial Section (PS) called Swim Ontario. In return for government sport funding, all governing organizations are required to report on membership. Non-identifying statistics are obtained directly from the data collected in the Registration and Events Management System (REMS). With your assistance to provide accuracy, we can comply with our requirements and continue to benefit from strong government support, virtually all of which is directed towards the support of swimmers, coaches and clubs. All swim clubs are required to process all registrations to Swim Ontario and Swimming Canada via the REMS.
The final steps of registering with your swim club includes the following mandatory steps:
1. Confirmation of primary contact and information and preferred language related to your family and swimmer(s) in the REMS
2. Indication of your preference to receive emails of a commercial nature
3. Confirmation of Canadian citizenship status – identifies eligibility of swimmers to set records or national team selection.
4. Signing the Acknowledgement and Assumption of Risks Form
5. Agreement to abide by Swimming Canada’s policies
NOTE: It is only upon completing the above steps in the REMS that you/your swimmer are considered officially registered and a member of Sudbury Laurentian Swim Club and then covered by insurance. This registration process must be completed before entries into a swim meet can be submitted and accepted. Your information is held by the Club, Swim Ontario and Swimming Canada in compliance with the Swimming Canada Privacy Policy.
In addition to the mandatory questions, there are five optional declarations that may be completed in the REMS. Providing this information is voluntary and will be used for statistical and informational purposes as well as for program development. It will not be used by your Provincial Section or Swimming Canada for any prohibited purpose as per The Canadian Human Rights Act and Provincial Human Rights legislation.
1. Gender Identification – allows swimmers to self-declare their gender identification (Cisgender, Non-Binary, Transgender). This optional self-declaration will have no effect on the gender of registration but will provide valuable information in order to continue to develop and grow programming.
2. Indigenous Descent – identifies eligibility for the North American Indigenous Games and/or regional/provincial funding opportunities (if available). In some Provincial jurisdictions, these statistics are also required as part of government funding reporting requirements.
3. BIPOC Declaration – this optional self-declaration will provide information for government reporting and to develop and grow programing.
4. Impairment Declaration – helps Swimming Canada, Swim Ontario and your swim club to direct opportunities that are specifically targeted to swimmers with a disability (Para Swimmers)
Refer to: https://www.swimming.ca/en/resources/
5. Hard of Hearing – assists in identifying individuals who may be eligible for participation in events specifically targeted to swimmers who are deaf/hard of hearing.
IMPORTANT AND REQUIRED
After September 13, 2024 SLSC will activate your swimmer with Swimming Canada. Once your swimmer is activated you will receive an auto-generated email with a direct link to your Swimmer Account. (Check your spam folder if you do not receive it.) Then you can complete your swimmer registration with Swimming Canada by following the steps below. Please do not try to complete your swimmer registration before receiving the email with the personalized link.
Swimmer Registration with Swimming Canada
Log into your SNC account
Complete Swimmer Registration
1. Click the Complete Now blue button for each swimmer.
2. Follow the prompts on the bottom right ensuring all required fields are completed.
3. You will go through the different pages:
Page #1: Primary Contact Information
1. Enter all required contact information
2. Indicate preferred language
3. Answer question
4. Enter a username (that you would prefer) / password if necessary
5. Click Confirm and Submit blue button
Page #2: Swimmer Information
1. Review each swimmer information and if necessary, add additional information using the edit button.
2. Click on Continue to Consent blue button at bottom right.
Page #3: Swimmer/Family Consent Forms
ALL forms must be signed for each registered Swimmer associated with the account. If a Swimmer is under the age of 18, a parent/guardian must sign the form.
1. Click “Click to Sign” link for each form to sign
a. A new window opens
b. Fill in all the required fields and scroll down to Sign, Attest or Save
HINT: If you do not see the print/close/create PDF buttons after clicking Sing/Attest/Save, make sure to scroll up to see which field is missing.
c. When a form is completed, scroll down and you will see a Print button instead of Sign, Attest or Save
button.
2. Repeat for all forms for all swimmers. 2 forms per swimmer:
a. Acknowledgment and Assumption of Risk Form
b. Swim Ontario Code of Conduct and Concussion Management Procedure Acknowledgement (Rowan’s Law requirement)
d. The Club Registrar will receive an email indicating that the Swimmer has signed the Form.
e. The Swimmer/Parent/Guardian can view/save a signed copy of the form.
3. Click the Complete Swimmer Registration blue button on bottom right.
Completed Swimmer Registration
1. Click FINISH button to complete registration for the swimmer(s).
2. You will return to the Dashboard page and will see “View Swimmer Profile” instead of “Complete Now” by each swimmer that has a completed profile.
Note: PSO Pending status indicates that the club has not yet made payment to Swim Ontario for registration fees. No action is necessary on your part.